Brainlabs is a digital media agency – we’re passionate about using data and tech to craft marketing strategies that drive real business results for clients. Our 1000+ Brainlabbers partner with some of the world’s largest advertisers to do just that.
Our mission is simple, we want to become the world’s largest independent media agency, famous for delivering high performance and accelerating the careers of Brainlabbers whilst we’re at it.
Brainlabs has always been a culture-first company. In fact, from the very beginnings of the agency a set of shared principles, philosophies and values was documented in The Brainlabs Handbook, helping us create our unique culture.
As with everything here we always seek to adapt and improve so The Brainlabs Handbook has been fine-tuned to become The Brainlabs Culture Code.
This Culture Code consists of 12 codes that talk to what it means to be a Brainlabber. It’s a joint commitment to continuous development and creating a company that we can all be proud of, where Brainlabbers can turn up to do great work, make great friends and win together.
You can read The Brainlabs Culture Code in full here.
Role type: Permanant
Team: Office management/finance
Reporting to: LATAM CEO, Fernando Silva
Estimated Start: May 2024
Location: Mexico City
What you’d do:
Hands on management of our Mexico City office providing an environment that fuels a thriving team. Working in collaboration with local, regional and global teams to manage administrative processes.
- Office Management: Oversee daily office operations including the operation of equipment (AV, Printers etc), manage and maintain office inventory & supplies
- Stakeholder Mgmt: Work with external vendors to ensure office needs are met
- Argentina/Mexico Admin: Support region finance lead with administration of; accounts payable, daily balances, record keeping and reporting as required
- Onboarding and Offboarding; manage the administration for new starters and leavers in collaboration with the LATAM people partner
Who we’re looking for
This role thrives on a positive, collaborative spirit and a keen eye for attention to detail. You are problem solver who is organised, efficient, and self motivated.
- 1 year experience working in an administrative/office management role
- Ideally experienced in delivering financial administration e.g. accounts payable
- Attention to detail and problem solving skills
- Positive attitude and growth mindset to embrace change as the local business grows
- Tech savvy (MS Office/Google) with strong knowledge of Excel and/or google sheets
- Experience managing vendors/suppliers
- English skills are a must
How to succeed in this role:
You will be evaluated based on how you live our Culture Code every day in addition to your day to day work. See our Culture Code on the next page.
Key metrics of success for this role include:
- Full compliance with Company and Country procedures and policies
- Accurate and timely monthly payroll compliance
- An established collaborative process in place with accountants resulting on a smooth month end reporting
- Consistent and efficient management of PO and invoicing process (inc. comms with clients and accountants)
- You meet all deadlines and deliverables in a timely manner
- You are recognized by the BL Community as a RADIATOR.
Brainlabs is proud to be an equal opportunity workplace: we are committed to equal opportunity for all applicants and employees regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion, or belief, and marriage and civil partnerships. If you have a disability or special need that requires accommodation during the application process, please let us know!
Please note that we will never ask you to transfer cash or make any other payment to us in order to apply for a role or to work for Brainlabs. Any such asks are fraudulent and should be reported to the appropriate authorities in your area.
