Accounts Payable Administrator

We are growing. Fast. You will help us grow even faster.

As our Accounts Payable Specialist (32-40 hours per week), you will be responsible for Creative Fabrica’s invoice and payment processing. You’ll organize all incoming invoices and make sure that they are recorded in an accurate and timely manner. 

You will work in the Oracle NetSuite ERP daily, respond to questions from suppliers, and be in touch with colleagues within the Creative Fabrica organization. You are familiar with basic accounting principles and adapt easily to new ways of working. You have an eye for detail, and strong verbal and written communication skills. We are looking for an accurate and experienced Accounts Payable Specialist who can also help with optimizing the Accounts Payable processes. You will be part of a small dedicated finance team and report to the Financial Controller.

Responsibilities:

Invoice Processing

• Manage Accounts Payable mailbox;
• Process and archive all incoming invoices accurately and timely;
• Code invoices with the appropriate general ledger account;
• Timely follow-up for unmatched and/or unapproved invoices;
• Assigning/Recording invoices and Credit Card transactions to the correct authorization routing;
• Solve problems regarding Accounts Payable issues (open invoices, double invoices or wrongly recorded invoices, etc.;
• Collaborate with other departments to ensure smooth workflow and improve processes.

Bank

• Process bank and Credit Card transactions in NetSuite and matching payments and invoices;
• Monitor AP-aging reports to ensure timely payments and resolution of outstanding balances.

Payment processing

• Weekly payment proposal creation;
• Prepare and process electronic SEPA transfers and Paypal payments;
• Issue and post checks for accounts payable;
• Maintain vendor payment schedules and ensure timely payments.

Vendor management

• Communicate with vendors to resolve discrepancies and answer inquiries;
• Maintain accurate vendor records and update information as needed;
• Handle vendor relations and ensure compliance with payment terms.

Reconciliation

• Reconcile bank accounts & Accounts Payable transactions;
• Verify and correct discrepancies between vendor statements and company records;
• Reconcile monthly statements and related transactions;
• Prepare and distribute accounts payable reports;
• Maintain organized and up-to-date records of all Accounts Payable transactions.

Expense Reports

• Process and verify employee expense reports;
• Ensure compliance with company policies and procedures for employee reimbursements.

Reporting

• Assist and deliver with month-end and year-end closing procedures and reporting;
• Assist in audits by providing necessary documentation and explanations

Your Profile:

• 1+ years of relevant experience in a similar role.
• In-depth understanding of bookkeeping and accounts payable principles.
• Proficiency in working with ERP systems, such as NetSuite.
• Advanced knowledge of Microsoft Excel.
• Familiarity with VAT regulations and processes.

You have:

• A detail-oriented, organized, and structured way of working.
• The ability to communicate consistently, clearly, helpfully, professionally, and politely with employees, vendors, and customers.
• A good command of the English language.
• The ability to work independently as well as part of a team.
• Proficiency in reading and comprehending Dutch.

Nice to have:

• Experience working for an international B2C company.
• Modern Business Administration degree or an alternative