Across the FT Group, our people are united by a mission to deliver world-class information, news and services to our global audiences. We're a digital-first organisation made up of journalists, technologists, product managers, event planners, strategists, commercial and finance experts, marketing and communications specialists - and much more. Our strength is in our employees.
Our commitment to diversity and inclusion in the workplace
At the FT, we aim for employees across all regions to have a voice so that diverse perspectives are heard and valued. We believe that a supportive workplace is one where employees feel they can be themselves at work and have the flexibility they need to meet their personal needs. We'll continue to remove barriers for all, and in particular barriers facing employees from underrepresented groups.
FT Live overview
Financial Times Live (FT Live) is the conferences and events division of the Financial Times newspaper and its group publications. Our mission is to bring our global executive audiences the very latest in knowledge and opinion, and connect them to one another.
Chaired by senior FT journalists, the 200-plus core events, strategic forums and digital webinars organised by FT Live every year gather pre-eminent public and private sector decision-makers, visionaries and strategists from the world’s most important economies and industries for agenda-setting debates that cover the key issues of our time.
From unique experiences such as the FTWeekend Festival to our senior-level business summits such as the award winning Global Boardroom, FT Live has become one of the FT Group’s most successful and fastest-growing divisions, and is at the forefront of the FT’s accelerated development as an essential, interactive information source across numerous platforms.
Summary of role
In this role you will have responsibility for the start to finish logistics for international in-person, digital and hybrid events ranging in size from intimate roundtables to full-day events, including webinars, workshops, custom, awards and multi-sponsored events.
We are looking for an organised and professional candidate that is confident when communicating at all levels with senior internal and external stakeholders, to deliver world class in-person and digital / hybrid events and ensure all expectations are met and exceeded within budget. Key responsibilities include:
Flawless event execution: delivering quality events in keeping with the FT high standard, consistently optimising the brand experience for delegates, speakers and sponsors. Overseeing the flawless delivery of assigned events from start to finish, including project managing allocated events onsite and/or digitally.
Budgetary control: ensuring budgets are maintained, costs are controlled with suppliers and negotiated without compromising quality. Preparation and maintenance of realistic forecasts and budgets. Checking all event related invoices for processing. Submitting complete and accurate accounts to strict deadlines.
Speaker and editorial management: offering comprehensive support and management throughout the speaker and editorial team onboarding process, optimizing their experience in the lead-up, during and post-event.
Sponsor management: ensuring that all contracted deliverables are met to the highest standard, finding ways of adding value to clients.
Suppliers: reviewing, managing and negotiating contracts with venues and event vendors, serving as single point of contact and leveraging cost-savings.
Team collaboration: Setting-up and steering the project meetings with other members of the project team to ensure smooth delivery.
Mentoring and guiding event assistants and managers working on key events / special projects to ensure targets are met.
Contributing ideas to the improvement of FT Live’s internal operating processes for in-person, digital and hybrid event delivery.
- Confident, able to work with minimum supervision to strict deadlines and remain calm under pressure
- Extremely organised - able to multitask, work on multiple events at the same time, excellent time management and prioritisation while remaining deadline focused
- Excellent communication skills – able to deal with people at all levels, good written communication and confident telephone / video call manner.
- Highly numerate
- Accurate, confident, good eye for detail, meticulous and well organised
- Solutions and results oriented
- Proactive approach, willingness to show initiative and accept responsibility
- Able to pick up new skills quickly, especially around tech and digital software
- Flexibility to travel nationally and internationally as public health advisories allow
- Demonstrable experience delivering in-person, virtual and hybrid events, particularly in the B2B space
- Strong project management skills
- Live polling/Q&A, App and other engagement tools
What’s in it for you? Our Benefits
Our benefits vary depending on location, but we are committed to providing best in class perks across all our offices as well as an inclusive environment to develop your career. Examples of our benefits include; generous annual leave allowances, flexible working (including working from home), medical cover, enhanced maternity & paternity packages, subsidised gym memberships and Giving Back opportunities. Full details of our benefits can be found here.
The FT are committed to providing an inclusive working environment for all. We are an equal opportunities employer who seeks to recruit and appoint the best talent regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We also promote flexible working and will consider specific requests around flexibility for all roles where it can be accommodated. Please let us know if you require any adjustments as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements, or have any questions, please contact a member of our HR team who will be happy to help.