About Us

Across the FT Group, our people are united by a mission to deliver world-class information, news and services to our global audiences. We're a digital-first organisation made up of journalists, technologists, product managers, event planners, strategists, commercial and finance experts, marketing and communications specialists - and much more. Our strength is in our employees.

Our commitment to diversity and inclusion in the workplace

At the FT, we aim for employees across all regions to have a voice so that diverse perspectives are heard and valued. We believe that a supportive workplace is one where employees feel they can be themselves at work and have the flexibility they need to meet their personal needs. We'll continue to remove barriers for all, and in particular barriers facing employees from underrepresented groups.

About FT Forums
FT Forums is a sophisticated, content-driven series of membership forums for executives from leading companies. Founded in July 2013 to mark the Financial Times 125th anniversary, FT Forums organises regular membership events on current, sometimes, controversial topics affecting business decision makers globally. Following this successful launch, the FT extended the reach of the Forums brand to create; Future Forum, Women in Business Forum, Women in Business Asia Forum, Due Diligence Forum, HR Forum, Chair’s Forum, Moral Money Forum, Climate Capital Council and Tech for Growth Forum. Each of these Forums has its own business model and commercial strategy.

Role Overview
FT Forums is seeking an Events Manager to deliver an annual programme of virtual and face-to-face events, workshops and networking sessions. The position would suit a highly organised and intelligent individual wishing to join a world-class team, contribute to the full event cycle and help evolve our member experience.


Main Duties and Responsibilities

Digital Events

  • Create and manage events on the digital events platforms (such as Bizzabo and Streamyard)

  • Oversee event invitation email creation and automated emails

  • Liaise with the FT Brand and Design team concerning console and event asset design

  • Liaise with the event platform support team if necessary

  • Liaise with speakers ahead of each event 

  • Schedule and lead moderator digital platform training if necessary

  • Book additional services (e.g. live scribe) and upload additional assets (e.g. Premium Member Thought Leadership)

  • Create basic event slides (speaker names etc)

  • Lead technical event manager on the day

Face-to-face events

  • Researching, securing and liaising with potential venues and event suppliers

  • Coordinating, creating and proofing all branded and event collateral in collaboration with the Senior Content and Events Manager, FT Forums Operations Director, Brand & Design team and external printing suppliers

  • Procuring, collating and sending all event materials to and from the venue

  • Sourcing volunteers for additional event support 

  • Arranging pre-event briefings to ensure that the events run smoothly

  • Lead on-site event direction including liaising with suppliers, venue setup, volunteer briefing, attendee registration, microphone operation and breakdown

  • Overseeing the return, storage and responsible disposal of event materials

  • Ownership of material and stationery stock levels and re-ordering supplies as appropriate

Additional Duties

  • Work closely with the Senior Content and Events Manager to ensure event topics are at the forefront of all event activities

  • Maintaining excellent relationships with venues and suppliers

  • Processing supplier invoices

  • Maintaining stock of marketing materials in liaison with the FT Forums Marketing Manager

  • Arranging travel, accommodation and courier services for the FT Forums team and event speakers

  • Other related duties to be assigned on an ad hoc basis

  • Upholding the exceptional service standards set by FT Forums

Essential

  • Confident presentation, verbal and written communication skills

  • Exceptional organisational, prioritisation and multitasking ability

  • Experience of supporting multiple events or projects at one time

  • Superior attention to detail, with the desire and ability to deliver high-quality work to strict deadlines

  • High proficiency in all MS Office packages, including Word, Powerpoint and Excel

  • Previous experience using virtual event platforms (e.g. Bizzabo, ON24)

  • Flexible approach (working hours can vary)

  • Problem-solving skills and diplomacy

  • Versatile and proactive, with a can-do attitude and the ability to work in a small team

  • Comfortable working in a fast-paced environment

  • Passionate, with the determination to succeed and progress

Desirable

  • Graduate at Degree level

  • Previous experience in an events delivery role

What’s in it for you? Our Benefits

Our benefits vary depending on location, but we are committed to providing best in class perks across all our offices as well as an inclusive environment to develop your career. Examples of our benefits include; generous annual leave allowances, flexible working (including working from home), medical cover, enhanced maternity & paternity packages, subsidised gym memberships and Giving Back opportunities. Full details of our benefits can be found here.

Further Information

The FT is committed to providing an inclusive working environment for all. We are an equal opportunities employer who seeks to recruit and appoint the best talent regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We also promote flexible working and will consider specific requests around flexibility for all roles where it can be accommodated. Please let us know if you require any adjustments as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements, or have any questions, please contact a member of our HR team who will be happy to help. 

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