Who are we?

Friend MTS stands as a trailblazer in content protection, marking its inception in 2006. Since then, we have consistently pioneered cutting-edge solutions, earning accolades and industry recognition. Our esteemed partnerships include collaborations with some of the globe's most prominent broadcasters, as we steadfastly secure content against piracy.

Our journey is fuelled by a team committed to innovation, propelling us into new frontiers. As our company continues to flourish, we reflect this growth internally. At Friend MTS, we lead with a spirit of curiosity, collaboration, and passion, and we invite you to embark on this exciting journey with us.

About the role…

As the Executive Assistant, you will play a pivotal role in supporting the CFO and the broader Finance and Company Secretarial function. The dynamic nature of executive responsibilities necessitates flexibility in the tasks undertaken while consistently delivering high-quality work. Maintaining utmost confidentiality regarding high-level systems and operations is paramount.

Moreover, this role involves preparing and managing highly confidential and sensitive information, ensuring the seamless operation of the Birmingham office.

 

As our Executive Assistant, you will be:

  • Supporting the CFO and his teams (Finance, Legal, and Facilities) primarily, with additional support to other Executive Team and Board members as directed, serving as the administrative point of contact internally and externally.
  • Managing calendars, arranging meetings, and coordinating logistics (including travel), ensuring prioritisation of key meetings, adherence to deadlines, and meticulous attention to meeting details such as timings and videoconference arrangements.
  • Assisting in property moves or changes, liaising with agents, legal advisors, and stakeholders as required.
  • Helping to produce external-facing documents and presentations, handling business correspondence, and preparing communication materials like meeting agendas and reports for Board presentations.
  • Organising and facilitating company events, including travel and accommodation arrangements as necessary.
  • Providing unwavering support for the CFO and board, demonstrating flexibility to meet evolving business needs, and screening phone calls while managing correspondence.
  • Monitoring office supply stocks for the Birmingham office, manage replenishment, liaise with suppliers, and oversee general office management tasks, extending support to the London and York offices as needed.
  • Offering administrative and office support, encompassing typing, dictation, spreadsheet creation, and upkeep of physical and electronic filing systems.

 

You will be set up for success as our Executive Assistant, if you:

  • Possess exceptional organisational skills, adept at seamlessly juggling multiple priorities.
  • Thrive under pressure, consistently meeting deadlines with the adaptability and readiness to pivot plans swiftly when circumstances demand.
  • Demonstrate a passion for collaboration, enjoying interactions with colleagues internally and externally, fostering strong team dynamics.
  • Exhibit outstanding communication skills, with a proven track record of effectively engaging with Board members.
  • Proficiently navigate various systems and technologies, including usage of Google Suite and other relevant tools.

 

Nice to haves:

  • Experience of working in a Private Equity owned firm 
  • Experience supporting the Finance function

 

What we will offer you:

  • 25 days holiday, plus Bank Holidays. (We’ll be trialling unmetered leave in 2024)
  • Hybrid working (We split our time between our offices and remote working)
  • Tech set-up (MacBook) to ensure you are fully equipped to be successful
  • Agile and flexible working to support and encourage work/life balance
  • Supported Pension Scheme
  • After 3 month’s employment, life assurance at four times salary
  • Private Medical Insurance benefits



Here at Friend MTS, we are dedicated to nurturing and expanding a culture of belonging where everyone feels seen, heard, valued for who they are. By embracing the diversity of our people (and future people!) we achieve our best work, together. We ensure that at all stages of our hiring process, your education level, neurodivergence, background, race, religion, colour, sex, age, sexual orientation, national origin, or disability will not influence your chances for selection.

If you are interested in applying for a role at Friend MTS and need special assistance, please make us aware and we will support you in accommodating this.

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