Office Manager

Type of contract: permanent

Working model: onsite

The role  

Join as as an Office Manager in our Bucharest office, part of a team which will make you feel welcomed and supported every single day.  We are looking for a team player who is super dedicated to always learn how they can take better care of the office and who enjoys working in a structured way.   

As an Office Manager, your day-to-day work will look like: 

Day to day responsibilities and tasks: 

• Office Health and Safety. Ensure full Health and Safety workplace compliance;  
• Office Space Compliance. Ensure any local and global office space requirements and standards are being met;  
• Office Access. Administrate all Office Access company’s procedures and audit routines; 
• Energy and CO2. Provide Carbon Footprint calculations for your location; Increase local recycling and waste-reduction initiatives 
• Office Budgets. Continuously track and keep costs against approved office budgets; Input detailed and accurate budgets on a yearly basis within global structure and required timeline. 
• Support to Finance. Keep administrative software applications and reports up to date, collect and record all the expense reports, as well as administrate and archive all invoices. Keep a close relationship with suppliers on all matters related to invoicing; 
• Manage office suppliers. Review any new suppliers or contract extensions against company’s procedure and updated offer/service of the market; 
• Office Facilities. Deliver reception tasks; coordinate orders and deliveries for the office. Ensure at all times a clean/tidy and welcoming office by coordinating the relevant suppliers and establish effective organization in place. Organise and ensure controls in place for office maintenance works. Manage and communicate all office facilities to staff; 
• Travel/ Expenses. Coordinate travel and expenses according to the company policies and applicable local procedures. 

Supporting culture at Kambi:

• Coordinate and deliver the office calendar events plan for your location and offer assistance when required for other agreed Kambi events;
• Communicate events and projects incorporating the Kambi values message and sense of belonging/identity to your local office;
• Organise two charity projects per year where the employee is actively engaged with the cause (eg. participating to an event, performing a task to support the cause etc). 

Don't forget to learn and grow in your role: 

• You will be given the chance to develop in your current role and work on global projects together with your global peers aiming to create consistency and business value across all offices.

You’ll be a great fit for the role, if you:

• Are a team player with integrity beyond any other job requirement;
• Have minimum 4 years of relevant office management experience; 
• Be very organized and thorough in how you perform your work to complete tasks successfully;  
• Show attention to detail and problem solving skills as looking after the office comes with day to day challenges;  
• Demonstrate written and verbal communication skills as you will interact with all of our employees, management and external suppliers; 
• Fluent in spoken and written English;  
• Show care in everything you do as your work makes a difference in the overall workplace engagement.  

Let’s talk about what’s in it for you?   

• Opportunity to be a part of a fast-growing company; 
• An environment where your ideas are listened to and being taken seriously; 
• Annual bonus based on individual and company performance; 
• 25 days of Vacation + 2 Personal days off per year ;
• Premium private medical (birth allowance and hospitalization indemnity included) and life insurance with wellbeing services incorporated. 

If you want to be part of this dedicated team, please apply now by sending your CV in English. We can't wait to meet our future colleague!