Office Coordinator

The role

This is a fantastic opportunity for anyone looking to develop into an Office Coordinator role. Work as part of a global Office Management team environment where we enable people to work together at their best and bring meaning and value in everything they do. The Kambi team here in Malta office is made of 35 amazing colleagues who are caring and fun. We are looking for a team player as an Office Coordinator who is super dedicated to always learn how they can take better care of the office and who enjoys working in a structured way.

If you don't have any relevant work experience but you are up to demonstrate eagerness to learn, perseverance and dedication, we encourage you to apply!

Responsibilities:

Day to day responsibilities and tasks  

• Office Health and Safety. Organize and monitor implementation of all the health and safety office requirements 

• Office Space Compliance. Ensure any local and global office space requirements and standards are being met
• Support to Finance. Coordinate NSO Statistics and Risk Assessment regular submissions as instructed
• Office Access. - Administrate all office access and internal checks
• Energy and CO2. Provide Carbon Footprint calculations for your location; Increase local recycling and waste-reduction initiatives 
• Office Budgets. Continuously track and keep costs against approved office budgets; Input detailed and accurate budgets on a yearly basis within global structure and required timeline
• Manage office suppliers. Review any new suppliers or contract extensions against company’s procedure and updated offer/service against the market. Place relevant orders and keep a close relationship with office suppliers on all matters related to invoicing
• Office Facilities. Deliver reception tasks; coordinate orders and deliveries for the office. Ensure at all times a clean/tidy and welcoming office by coordinating the relevant suppliers and establish effective organization in place. Organize and ensure controls in place for office maintenance works. Manage and communicate all office facilities to staff
• Travel/ Expenses. Coordinate travel and expenses according to the company policies and applicable local procedures
• Other day to day administrative tasks may come with the job, such as general reception tasks and hosting company business meetings in the office

Supporting culture at Kambi 

• Coordinate and deliver the office calendar events plan for your location and offer assistance when required for other agreed Kambi events 
• Communicate events and projects incorporating the Kambi values message and sense of belonging/identity to your local office 
• Organize two charity projects per year where the employee is actively engaged with the cause 

Don't forget to learn and grow in your role: 

• You will be given the chance to develop in your current role and work on global projects together with your global peers aiming to create consistency and business value across all offices  

We would like you to:  

• Be a team player with integrity beyond any other job requirement 
• Be very organized and thorough in how you perform your work to complete tasks successfully  
• Show attention to detail and problem solving skills as looking after the office comes with day to day challenges  
• Demonstrate written and verbal communication skills as you will interact with all of our employees, management and external suppliers 
• Fluent in spoken and written English  
• Show care in everything you do as your work makes a difference in the overall workplace engagement 

What's in it for you?

• On the job extensive training for you to develop and learn what it takes to ensure day to day smooth running of an office
• Annual bonuses based on individual and company performance
• Medical and life insurance
• Free access to the LinkedIn Learning platform

If you want to be part of this dedicated team, please apply now by sending your CV in English. We can't wait to meet our future colleague!  

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