Project Coherence and Administration

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Background

The NATO Information and Communication Agency (NCI Agency) located in The Hague, The Netherlands, is currently involved in the development of joint, new capabilities/services for United Kingdom (GBR) / NCIA / North Atlantic Treaty Organisation (NATO) as well as the support of existing capabilities and services. In the light of these activities, the C2 Centre is looking for an experienced Project coherence administrator.

More specifically, the work will support the NCIA Liaison Officer (LO) on Defence Digital (DD) GBR / NCIA joint ventures and provide a deputy focal point within DD, MOD Corsham for NCIA / NATO activities.

Role Duties and Responsibilities

Under the direction of the NCIA project manager and the embedded NICA / DD LO, they will deliver the following services using Agile methodology:

• Provide input and update the GBR BI Weekly Project meeting documentation.
• Coordinate UK-NCIA workshops and planning meetings.
• Support the embedded LO in development of current and future capabilities and services.
• Provide ad-hoc project management / leadership duties (where agreed by the LO).
• Provide input to, and coordinate, timetabling / diary activities between themselves and the LO.
• Act as the deputy embedded LO in the absence of the LO

The SPRINT main activities are the following:

• Author desk level GBR C2 and Cooperation Project Engagement Reports from formal meetings – fortnightly;
• Author OF5-level GBR C2 and Cooperation Project Engagement Reports – monthly;
• Follow-up individual actions generated from the engagement reports, providing deliverables in the format specified by the project manager and / or the LO – weekly;
• Supporting the LO, establish and maintain contact with the GBR Domains (Maritime, Land, Air, Cyber, Space). Record and update risks, issues, assumptions, dependencies and opportunities (RAIDO). Capture and log in the RAIDO log – monthly;
• Take day-to-day charge of administration for DD (and wider GBR Defence) engagements with NCIA (and where appropriate, wider NATO). Drive and collate activities with stakeholders on the DD-NCIA Engagement Matrix – updated on an ongoing basis;
• Deputise on a monthly basis for the LO, when he / she is in The Hague or on Temporary Duty (TDY) elsewhere.
• Produce a Sprint Report summarising the sprint activities for the month. Advise on further RAIDO which the GBR C2 and Cooperation Project needs to consider.

Essential Skills and Experience

• Knowledge of Defence Digital (DD) Corsham activates (including Commination Information & System (CIS) delivery mechanisms, Support mechanisms, Network compliance) and structure.
• Experience in working with NATO/NCIA particularly in problem management, assurance of services and Crypto delivery.
• Proven ability to negotiate with Project teams, chair/administrate and participate in Capability Planning meetings.
• Knowledge of Microsoft office productivity tools (Office/Excel/PowerPoint).
• Proven ability to integrate and work in a multinational team.
• Fluent business English and the ability to present when called upon to do so.

Working Policy

• Remote

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid UK Top Secret (DV) personal security clearance