IMC is looking for an Office Assistant to support our rapidly growing London office. In this role, you will be the first point of contact and host for both external and internal visitors. Working closely with the Managing Director and HR, you will be responsible for a wide range of activities and events, alongside ensuring the office runs smoothly and at a high standard. We are seeking a proactive candidate who is an energetic team player, well-organized, loyal, and flexible.
We are on the lookout for a part-time employee to work 20 hours per week, spread across 5 weekdays. The successful candidate will be required to be present in the office each morning to ensure smooth daily operations. As the office grows, there may be an opportunity for an increase in working hours over time.
Your Core Responsibilities:
- Acting as host for both internal and external visitors, including preparing passes and coordinating with the reception desk
- Booking travel arrangements / itineraries
- Handling telephone and email traffic
- Managing incoming and outgoing (express) mail/couriers
- Being the contact person for several suppliers, including courier services
- Organising and coordinating office training, events and meetings
- Supporting the management team and other employees with various tasks and projects as required
- Managing the stock of office supplies
- Coordinating the booking of meeting rooms and keeping them tidy as well as the other office shared spaces
- Acting as the main point of contact with the landlord, addressing facilities, and other office-related issues
- Ensuring the smooth operation of the office by overseeing the above-mentioned responsibilities and promptly resolving any issues.
Your Skills and Experience:
- Experience working in a similar client facing role in an international environment (Receptionist / Office Assistant / Secretary / Hospitality)
- Fluent in English (speaking and writing)
- Experience with Microsoft Office applications
- Bachelor Degree is a plus, preferably in a relevant area of study
About Us
IMC is a leading trading firm, known worldwide for our advanced, low-latency technology and world-class execution capabilities. Over the past 30 years, we’ve been a stabilizing force in the financial markets – providing the essential liquidity our counterparties depend on. Across offices in the US, Europe, and Asia Pacific, our talented employees are united by our entrepreneurial spirit, exceptional culture, and commitment to giving back. It's a strong foundation that allows us to grow and add new capabilities, year after year. From entering dynamic new markets, to developing a state-of-the-art research environment and diversifying our trading strategies, we dare to imagine what could be and work together to make it happen.
